What is the legal way to get an experience letter and relieving letter from a previous company?

To obtain an experience letter and relieving letter from a previous company, you should follow these legal and procedural steps:

1. Review Employment Contract:

• Refer to your employment contract or company policies to understand the requirements and procedures for obtaining these letters. It may specify the notice period, exit formalities, and documents needed for clearance.

2. Serve Notice Period:

• If you have resigned, serve the notice period as per the terms of your contract. Fulfill all your duties and responsibilities during this period to ensure a smooth transition.

3. Submit Resignation Letter:

• Submit a formal resignation letter to your employer, clearly stating your intention to resign from your position and the last working day as per the notice period.

4. Clearance Procedure:

• Complete the clearance procedure outlined by your company, which may involve returning company assets, settling dues, and obtaining 'no dues' certificates from various departments.

5. Request for Letters:

• After completing the clearance process, formally request your employer to provide you with an experience letter and a relieving letter. It's best to make this request in writing via email or a formal letter.

6. Provide Necessary Details:

• Include all necessary details in your request, such as your full name, employee ID, last working day, and the specific purpose for which you need these letters.

7. Follow Up:

• If you don't receive a response within a reasonable time frame, follow up with your employer politely. Reiterate the importance of these letters for your future employment prospects.

8. Legal Recourse:

• If your employer refuses to provide these letters without a valid reason or unduly delays the process, you may seek legal recourse. Consult with a labor lawyer to understand your rights and options in such situations.

9. Format and Content:

• Ensure that the experience letter and relieving letter provided by your employer contain accurate information, including your dates of employment, job title, responsibilities, and any other relevant details. These letters should be on the company letterhead, signed by an authorized representative, and stamped with the company seal.

10. Keep Copies:

• Once you receive the letters, make copies and keep them safe for your records. These letters are important documents that you may need for future job applications or background checks.

By following these steps, you can legally obtain your experience letter and relieving letter from your previous employer, ensuring a smooth transition to your next employment opportunity.